HOA COMMUNITY MGT GROUP - Please feel free to look at our website, which will provide you with a full background profile of our company and services. Our team of licensed Property Managers and certified Association Managers have the experience in all facets of property management to assist and lead your association to success. You may contact us for additional information via our website or by phone.

FREQUENTLY ASKED QUESTIONS – FAQ's
  1. Why does our association need a Community Manager?

Partnering with a licensed Property Manager trained in association management is essential to the professional operation of any association. Licensed Property Managers have a combined business management and property management background that is essential to successfully guide Association Boards through the common issues and challenges faced by associations.


  1. Why is it important to attend my association’s annual meetings?

Members of the association not only have the right to vote on association business matters, but also have the responsibility to ensure that quorum requirements are met for transacting association business. The quorum requirements outlined in the Association’s By-Laws are intended to ensure appropriate owner representation to conduct business affecting all members of the association.


  1. Why is architectural approval necessary prior to making changes to my property?

Architectural approval is essential to ensuring that all visible changes are in keeping with the community’s standards for construction and are aesthetically pleasing to the community. Continued adherence with these standards ensures long-term enjoyment of the community, protected curb appeal and property values.


  1. Are association members permitted access to financial reports throughout the year?

Yes. Although most associations publish Annual Financial Reports to members, any association member may request copies of financial reports at any time during the year.


  1. What is the process for amending our association’s restrictive covenants?

The Association’s restrictive covenants and By-Laws will specify the number of member signatures required and the procedure for presenting the amendment to the members. For example, while some require a Special Called Meeting, others do not. The legal document containing the required number of member signatures must be recorded in the county in which the association is located, and becomes effective upon publishing to the members.
 

  1. How important is a Reserve Account, and how do we determine an appropriate amount needed in this fund?

Properly funding a Reserve Account is essential to the association’s fiscal responsibility. Preparing for long-term expenses associated with the maintenance and improvement of association-owned amenities will prevent unexpected Special Assessments, which typically require association member approval. Long-range budget studies include consideration of the life expectancy of pool surfaces, tennis court and parking lot hard surfaces, clubhouse structures, hvac equipment, and landscape components.


  1. Can I decline membership in my association?

No. Ownership of property within the Association includes automatic membership in the Association. With this in mind, it is important to select an association with amenities that suit your particular lifestyle and needs.


  1. How can I obtain a copy of my restrictive covenants?

You should have received a copy of your association’s restrictive covenants at closing. If you did not, a copy is available to view and print
 
  1. I’m not certain that my concern is an association matter. What is my first step?

Your Community Manager will be able to assist you in determining whether your concern may be addressed under the authority of your association, local law enforcement or public services, or is a personal matter that calls for a resolution between neighbors. Taking a few minutes to discuss the matter with your Manager can be of value to resolving many situations or concerns.
 
  1. Why is Congress considering legislation that would regulate how Home Owner Associations operate?

To cause every association to be properly registered and to operate under standard practices protecting the rights of each owner within the associations, and to ensure that association managers are qualified in this very specialized industry .